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Harassment Policy

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Harassment

We strive to create a safe and enjoyable environment for all of our volunteers and players, free from any form of harassment. We encourage any individual who experiences harassment from another participant to report the incident to us at the earliest available opportunity, so that we can deal appropriately with the matter.

Sexual Harassment

Unwelcome actions such as the following are inappropriate and, depending on the circumstances, may in and of themselves meet the definition of sexual harassment or contribute to a hostile game environment:

  • Sexual pranks, or repeated sexual teasing, jokes, or innuendo.
  • Verbal abuse, touching or grabbing of a sexual nature.
  • Repeatedly standing too close to or brushing up against a person.
  • Repeatedly asking a person to socialize out-of-character when the person has said no or has indicated he or she is not interested.


A victim of sexual harassment can be of any gender. The victim can be of the same sex as the harasser. The harasser can be any participant, a player or a member of crew.

Many sexual harassment issues in live roleplaying occur when participants use their character to justify what would clearly be inappropriate when not roleplaying. Participants should take care to ensure that if their behaviour involves conversation or physical contact in a sexual or intimate manner that they do not do so in a way that causes the recipient to feel out-of-character uncomfortable, regardless of any in-character considerations.

Complaints

Opposing harassment is not causing trouble - it is helping to build a better event for everyone.

It is not possible for Conflict Resolution to create an environment that is free from harassment by ourselves. It can only be accomplished if everyone who participates in the game works towards that goal. Challenging inappropriate behaviour by other participants is helpful,but not everyone is comfortable or confident to do that. We want all participants to be confident that they can bring complaints to us and that we will deal with them promptly, respectfully, and appropriately.

In general we operate on a "single warning" policy; a player whose behaviour does not meet the standards outlined on this page receives a single warning. Further complaints about any aspect of their behaviour risks permanent exclusion, but if there is a complaint from a different source that the player has repeated the behaviour they have already been warned for then it is standard practice to permanently exclude them from our event.

The nature of complaints in LRP is that there is usually only hearsay evidence. Giving the accused a single warning gives a reasonable balance; giving them a chance to avoid making a similar mistake in future and avoiding the more onerous requirement to make a judgement beyond reasonable doubt. In cases where an incident is serious and where the facts are beyond reasonable doubt, we would issue an immediate ban for a first offence. We will work with the complainant to ensure that their safety needs are met, along with the safety of our other participants.

A formal warning may not be permanent - where this is the case it will clearly be marked on file and with the accused and the complaint so that all parties are aware of the time duration.

If a participant wishes to report an incident but wishes to remain anonymous or does not otherwise want to make a formal complaint, then we adjust our complaints process to reflect their wishes. The issue is discussed in detail with the complainant and we investigate it as thoroughly as we are able to without compromising their anonymity. The incident is logged on the accused participant's records; if there are independent complaints in the future against the same party then we would use the history of previous incidents in determining the outcome of subsequent complaints.